Export customs clearance in the EU
Export customs clearance involves the correct declaration of goods upon leaving the European Union. It serves to comply with customs regulations, for statistical purposes, and to ensure the orderly flow of goods to third countries.
Export customs clearance process in 5 steps
Ein strukturierter Exportprozess hilft, Verzögerungen an der Grenze und Probleme beim Warenausgang zu vermeiden. Typischerweise läuft die Exportzollabfertigung wie folgt ab:
1. Examination of the export documents and the commercial invoice
2. Tariff classification of the goods and examination of export restrictions
3. Submission of the export declaration to the customs authorities
4. Monitoring the export of goods from the EU
5. Completion of the export process and documentation
What documents are required for export customs clearance?
Certain documents are required for correct export customs clearance. The exact scope depends on the goods, the destination country, and the contractual agreements.
Commercial invoice with correct goods values
Packing list
Export Accompanying Document (EAD)
If applicable, proof of origin (e.g. EUR.1, ATR) or preferential documents.
Possibly permits, certificates or attestations depending on the product group and destination country
Possibly powers of attorney or additional documentation
Common mistakes in export customs clearance
Formal errors in exports often lead to delays or inquiries from customs authorities. Many of these problems can be avoided through early review.
Incomplete or incorrect export declarations
Missing or incorrect commodity classification
- Failure to comply with export restrictions
Unclear responsibilities between exporter and freight forwarder
How SEREDA supports companies with export customs clearance
SEREDA supports companies in the structured and legally compliant handling of export customs procedures. We accompany the export process from the preparation of the documents to the proper exit of the goods from the EU.
We place particular emphasis on understandable processes and clear communication – also for startups, small businesses and first-time exporters.
Frequently asked questions about export customs clearance
Ask:
When is export customs clearance required?
Answer:
Export customs clearance is required when goods are exported from the customs territory of the European Union to a third country.
Ask:
What documents are required for export clearance?
Answer:
Generally, a commercial invoice, transport documents, and, depending on the goods, additional documentation such as preference or approval documents are required.
Ask:
What is an export declaration in the ATLAS procedure?
Answer:
The export declaration is the electronic customs declaration for exports from the EU and is submitted in Germany via the ATLAS system.
Ask:
What is the Export Accompanying Document (EAD)?
Answer:
The export accompanying document confirms the proper declaration of the export and accompanies the goods to the customs office of exit.
Ask:
Who is responsible for the export information provided to customs?
Answer:
The responsibility lies with the exporter or the person being represented, even when using a customs representative.